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Note: This FAQ focuses on re-exporting your equipment that is already in Brazil. If you plan to import equipment to Brazil, please see the IMPORT tips at the end of this page.


How do I process a request for permanently re-exporting my equipment from Brazil back to the United States? What documents are required?

For instructions, required documents, and estimated time required for re-exporting equipment from Brazil, please see "What's Required".

Would it be easier to re-export my equipment as Accompanied baggage (where I carry it back to the U.S. with me)?

No. Accompanied Baggage may seem to be the quickest route, but in reality processing these properly requires a greater amount of paperwork, approval from more Brazilian agencies and greater coordination with Brazilian Customs. As such, you run the risk of arriving at the airport for departure and being denied permission to take your equipment out of the country with you. Additionally, if your equipment did not enter Brazil as a temporary import, the Receita Federal considers it Brazilian property and may prohibit you from leaving with it.
* Your best bet is to process your shipment as a standard re-export. *

How much scrutiny will Brazilian Customs give shipments going from Brazil back to the United States (export)?

Brazilian Customs usually reviews exports with at least the same level of scrutiny (sometimes more) as imports.

Do I need to worry about all this re-export information if I am just shipping equipment within Brazil (ex, from Santarem to São Paulo)?

No, but you will need your equipment's "Import Declaration" or a copy of the delivery receipt in order to carry the equipment from one city to another within Brazil. If you do not have either of these documents, contact Bethany Reed (for Santarem) or Andreia Lopes (other locations).


Should I organize equipment into the same cases they were packed in when entering Brazil? For example, should I put all the items that entered in Case#3 back into a case together and label it Case#3?

Organizing your return shipment into the same groups you used when you sent it to Brazil might make inspections easier for Brazilian Customs (and therefore easier on you). But if you cannot do this, don't stress, it is not extremely necessary.

Does everything from the import shipping list need to be accounted for on the re-export shipping list?

Your re-export shipping documents should only include the equipment/items you actually plan to send back to the United States at this time.

Will there be problems if my re-export packing list does not include everything that was on the import packing list?

No. You are not obligated to re-export everything together. If Customs asks why everything from the time of import is not being re-exported, we will simply explain that the rest of the equipment is still being used in
the field, etc.

Some of the equipment I imported to Brazil will not be sent back to the US (because it was expendable, lost, damaged beyond repair, rendered obsolete, donated to my Brazilian counterpart, or provided on a long-term loan to my Brazilian counterpart).Do I need to explain this and account for this equipment on my re-export packing list and other documents?

No. If you are not packing it up to send back to the United States, you should not list it anywhere on your re-export shipping documents. Your re-export shipping documents should only include the equipment/items you actually plan to send back to the United States at this time.

I plan to donate some equipment to my Brazilian counterpart or leave the equipment in Brazil on long-term (or indefinite) loan to my Brazilian counterpart. What paperwork and arrangements must be done in each of these cases to ensure that this equipment remains in Brazil legally?

Most of the LBA-ECO equipment in Brazil falls into 4 categories, depending on when it was imported and under what mechanism: it is in your institute's name (temporary import), in the US Embassy's name, or INPA's or INPE's name. In order to donate, loan, or transfer responsibility of your equipment to your Brazilian counterpart's institution, the U.S. PI must request this in writing. Here are example donation letters, [.doc] [.htm] depending on which category your equipment falls under. In addition to this document, you should consult with your Brazilian counterpart regarding any additional paperwork or agreements necessary to document your donation.

Should the equipment's declared value be the exact same as when it entered Brazil, or should I revalue the equipment, taking into consideration depreciation and damage?

The declared value of equipment on the re-export documents should be the exact same as what was listed for that equipment on the import documents. Devaluing your equipment is not recommended, as it will require a significant amount of additional paperwork and approval.

Will this affect the final cost of my shipment?

Not really. Since your equipment enters and exits Brazil as part of a government-sponsored scientific cooperative activity, you do not have to pay taxes. As such, the difference in declared value will not affect your customs fees. The difference in price could affect your shipping and insurance fees, but the difference should not be much.

When I prepare my boxes for shipment back to the US, it is unlikely they will weigh exactly the same as they did when I sent them to Brazil, due to differences in packing materials, scales, different content, etc. Should I list the weight of the box at the time it was sent to Brazil, or the current weight?

You must indicate the current, actual weight of the box that you plan to re-export from Brazil.


How do I pay for my re-export? Who do I pay? When will I know the cost of my shipment?

We cannot confirm the cost of your shipment until we receive the packing invoice from you and your team. At that time we will also be able to provide instructions for payment, taking into consideration your
institution's payment policies.

Should I expect my shipment to spend a significant time in storage and thus incur high storage fees?

This is unlikely to happen. When importing equipment to Brazil, it can often be held in storage longer than expected due to minor (or major) paperwork discrepancies that delay the Customs process. This doesn't happen at the time of re-export because equipment usually is only sent to the airport after the Central Office confirms that all the paperwork is together.

Average storage time for exports is 3-5 days.

I'm worried that the shipping process could drag on and on, incurring more charges, and an unexpected expensive bill will arrive months after I started the shipment, when I have already spent all my funding and closed out the grant. Could this happen?

This is unlikely to happen. To help ensure a routine, timely processing of your exportation, it is extremely important that you have all the import documents related to your equipment before you begin the shipping process. Otherwise, your re-export will be delayed until all the proper paperwork is submitted.


Where should I pack my boxes/cases?

You will need to weigh the boxes to complete the invoice. Because of this, all of your equipment must be packed and invoiced in the city you are sending it from.

I have a large number of boxes to organize and pack. Is there a secure staging area where I can do this?

All of the regional offices should be able to provide you with a space where you can prepare your boxes for shipment. If you have a significant amount of equipment (over 10 cases/boxes) please provide advance notice to the Regional Office so that they can make plans to accommodate your team's efforts.

Are packing supplies and equipment available at the Regional Office or am I responsible for finding and providing my own materials?

You will be responsible for the cost of your shipping materials. The Regional Office Staff will be able to help you obtain some of the packing materials locally, depending on availability. Here is list of materials available in Santarem.[.doc] [.htm]. Please contact the Regional Office in advance to ensure they have time to find what you need. If there is something you need that cannot be found locally, you should bring it with you.

Can I use wooden boxes or crates to ship my equipment back to the U.S.?
Yes. You will be required to fumigate the boxes before international departure. This can be done in the city where the shipment originates, or in the last Brazilian port it passes through. For assistance with this, please contact the Regional Office where your equipment is being shipped from.


I have read everything. I'm ready to start processing my re-exportation. What do I do?

Fill out this Re-export Form [.doc] [.htm] and email the electronic version, as well as the additional documents detailed therein, as attachements to Andreia Lopes. When she receives them, she will contact you for further details.

If I still have questions about my particular shipment, who should I talk to? Are there any LBA-ECO teams that have already started the return shipping process?

A few LBA-ECO teams have already shipped some equipment back to the U.S. over the past year. We have used what we've learned from their experience to prepare this FAQ sheet. If you would like help with a specific shipment you are planning to re-export from Brazil, please fill out the Re-export Form [.doc] [.htm]. If you have general questions about the shipping process that are not answered here, please contact Andreia Lopes.



I have equipment in Brazil that needs to be repaired. I would like to send it to the US for repairs, then send it back to Brazil for continued research activities. Is this possible?

Under the LBA-ECO Implementing Arrangement it was possible to re-export equipment for repairs, and then re-import the equipment back into Brazil for continued cooperative activities. Since this agreement has expired, you will not be able to re-import equipment into Brazil under this mechanism. You will need to re-export your equipment as if it were not returning, and then process a separate, new import (not re-import) based on your CNPq/MCT scientific research authorization. Please see the next question for further information and guidance with imports.

I have equipment that I need to import in order to continue my field work. How do I do this?

Keep in mind that the LBA-ECO Implementing Arrangement has expired and NASA support for fieldwork ends this year. As such, you cannot import equipment under this agreement. All future imports should be done via your CNPq/MCT scientific research authorizations ("portarias"). NASA's LBA-ECO Project Office cannot be involved in these activities, but LBA Project Office staff are still available to help you with your all your LBA imports. If you have an import to begin processing, please fill out the Import Form and email as an attachment to Andreia Lopes.

The Import/Export Sector at INPA emphatically recommends that all future imports are processed as temporary imports. In addition to being the only process in which your equipment remains in the name of your home institute, it will also facilitate the eventual permanent re-export, re-export for repairs, or donation of your equipment. Taxes are suspended for temporary imports for scientific research, but the Receita Federal establishes the initial length of time it can stay in Brazil. At least 10 days before this time limit expires you will need to notify Andreia Lopes and INPA's Import/Export Sector confirming whether you will request to extend the time limit, donate the equipment, or pay taxes on it.



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